Front Office And Admin Executive/ Snr. Executive

http://fossilace.com/company/soptech-solutions-pvt-ltd

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Nagananda Complex No. 07/3, 2nd Floor, 18 Main Road, Jayanagar 9th Block, India
Job Detail
  • Industry:
    Real Estate / Property
  • Total Positions:
    1
  • Job Type:
    Full Time
  • Salary:
    160000-200000
  • Job Location:
    KOLKATA, India
  • Minimum Education:
    Diploma
  • Minimum Experience:
    Fresh Year
  • Apply By:
    Oct 15, 2018
  • Job Posting Date:
    Jun 15, 2018
Job Description

Primary Rolls & Responsibilities:

Handling the entire front office.
Handling the Employee attendance Biometric system efficiently.
Handling the Telephonic & Walk in enquiries, keeping records of Clients & Visitors.
Handling Petty cash records
Administration & office maintenance
Handling Outgoing & Incoming Fax, Couriers & Maintaining their records.

Handling documentation and administration for the entire office effectively. 
Handling Telephonic Enquiries.
Maintaining Register of Incoming customers.

Other Responsibilities

1) Car Booking: 
Take confirmation from personnel / official before booking. 
As advised booking of car is being done properly and initiative follow up before reporting.
Scrutinize the invoices and get correct in any discrepancies (if any)
Send invoice along with the payment voucher to finance team for payment.

2. ID Card and Visiting Cards: Taking responsibility of printing of ID cards and Visiting Cards of Employees.

3. Courier and consignment Handling: 
Post receipt of consignment from personnel / official note down the details of consignment in the Out ward register.
Maintain one inward and outward registers for incoming couriers.
After delivery of consignments couriers are being followed up for receipt of consignments at the end of addressee.

4. Vendor management and Bill Checking: 
Vendor management, empanelment of new vendors for tours, travel and hotels 
Scrutinizing bills raised by vendors, checking and tracking PODs to avoid unnecessary payments or loss in transit.
Send invoice along with the payments voucher to finance team for payment.

5. Stock and Stationary Maintenance: Stock Register (Inventory), Stationary is being maintained properly.

6. Office Boy Management: Overseeing pantry inventory, daily expenses for office which is maintained by officeboys, follow up with them regularly.

7. Facility Management: Overseeing Reception, Board Room, Pantry, Wash Room and other places in the officewhether cleaning on daily basis. Following up with Office builing Facility people for various office related issues.

8. Organizing all official events and overseeing the entire administration including food, beverage, and projectors screen for presentation: external client visits, employee birthdays, get together, farewells, employee and associate training. 

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Fossilace

Fossilace is a platform for job opportunities across verticals , across geographies and across experience levels .We offer HR and Recruitment Solutions besides training , employability solutions and also assist with our partners in providing accounting , payroll and start-up solutions. We work with a broad range of clients, from early-stage start-ups to large global organizations as well as highly respected Indian corporations in the Technology, Knowledge Services, Banking and Financial Services sectors in India. We are dynamically organized to provide qualitative and customized solutions according to the clients needs and requirement across this spectrum of clientele.